Data Storage Mistakes and How to Fix Them

Throughout America, growing organizations regularly accumulate critical data that cannot be replaced. Unfortunately, a disturbing majority fail to address key issues that put important information in jeopardy. To make sure you avoid costly data storage blunders, consider the following common mistakes and take steps to avoid them.

  • Failing to test backups: When data loss occurs, the last thing you want to discover is blank and/or corrupted backups. Update and test your backups regularly to prevent unwelcome surprises.
  • Having a single backup: Create redundancies, so you can restore lost backup files in the event of a secondary data loss.
  • Storing backups on-site: If you have your data backed up on hard drives stored within your facility, they are subject to fires, floods and other unforeseen disasters. Consider storing an extra series of backups remotely using a secure cloud service provider.
  • Failing to retain old equipment: Equipment upgrades are great for improving efficiency and lowering operating costs. Just be sure the new equipment can support your old backup materials before doing away with old hardware.
  • Insufficient security: Whether it’s a virus, malware or a third-party hack, your data could be under siege at any time. Be sure your security is up-to-date and encrypt sensitive files.
  • Leaving files open: Throughout most organizations, potential backup gaps manifest when files are either intentionally or inadvertently left open. Talk to your employees about the importance of routinely closing files before breaks and at the end of the day.
  • Not planning ahead: Growing organizations often sustain rapid data increases that require increasing backup requirements. Plan ahead to ensure that your backup capabilities can seamlessly grow along with your needs.
  • Not restricting access: Security issues don’t always originate with third-party attacks. Make sure you limit employee access to data, especially if you are using cloud-based storage. 
  • Failing to vet cloud storage providers: Not every cloud service offers appropriate security for sensitive data. Be sure to ask pointed questions about how the provider will protect your information from prying eyes, and determine if you will be charged overages once you surpass any data and bandwidth limits.

When it comes to creating a sound backup approach, there’s no one-size-fits-all strategy. Unless you set aside time to assess your organization’s data safeguarding needs, there’s a good chance your solution will fail to address all of your requirements. Make sure to address your needs ahead of time, so inevitable problems don’t become catastrophic emergencies.